Institutional Data Management Roles

These data management roles help us manage responsibility and authority regarding institutional data.

Role	Overview of Responsibilities
Owner	Identifies and appoints Data Trustees Holds Data Trustees Accountable
Trustee	Cabinet-level personnel with overall responsibility for data in their area Ensure data is accessed and used consistent with mission of office and organization Appoint data stewards in each functional area Participate in Data Gov. Committee Communicate unresolved concerns about data to owner
Steward	Personnel who have more day-to-day responsibility for data in their area: Recommend policies to data trustees and establish procedures and guidelines for data in their area Advisors to trustees Management responsibilities for data administration issues Associate stewards may be helpful Develop data definitions and ensure standards are in place and met Classify data and communicate designation to necessary people Collaborate on and document data access authorization procedures Collaborate to identify and resolve issues around data elements that cross units Participate in Functional Data Gov. Committee Communicate concerns about data to the trustee
Data User	Know the security classifications of the data in use Follow security policies when sending, saving, or deleting data Create copies of data only by permission of the custodian or owner Understand up-stream and down-stream implications of creating a variant of a conformed business term for local use NOTE: these apply to both Super Users (create reports and analyze data) and Casual Users (consume data reports or use dashboards)